Board -2013 -Mtg -2-Doc 00a


GAVI Alliance Board Meeting
21 -22 November 2013
Hotel Sofitel, Phnom Penh, Cambodia

Wednesday 20 November : Pre -Board meetings
Thursday 21 November: 0 8.30 -18.15 (Board meeting Day One)
Friday 22 November : 09.00 -17. 30 (Board meeting Day Two)
Document list
Number DOCUMENT
00a - Document list
00b - Agenda
01a - Declarations of interest
01b - Minutes from 11 -12 June 2013
01c - Action sheet
01d - Board workplan
02 a - Consent agenda: Board /Committee member nominations
02 b - Consent agenda: Vice Chair nomination
02 c - Consent agenda: Committee Chair nominations
02 d - Consent agenda: Appointment of Independent Auditor
02 e - Consent agenda: IRC Member Emergency Appointments
02 f - Consent agenda: Board Travel Policy
02 g - Consent agenda: Amendment s to the Budget Variance and Programme
Funding Policies
02 h - Consent agenda: Opening of Funding Window for Japanese Ence ph alitis
02 i - Consent agenda: Gender Policy Review
02 j - Consent agenda: TAP Policy Review
02 k - Consent agenda: Dissolution of GAVI Fund Affiliate
03 - Country presentation ?Cambodia - No paper
04 - CEO?s report (To follow)
05 - Committee Chair reports - No paper
06 - Financial forecast and programme funding approvals
07 - GAVI Alliance Strategy 2016 -2020
08 - Vaccine investment strategy
09 - Chair?s reflections on the day ? No paper
10 - Chair's overview - No paper
11a - Risk management: Risk management update
11b - Risk management: Internal Audit: Audit of Enterprise Risk Management
12 - The Road to Replenishment 2016 -2020: Resourcing GAVI?s long -term
country demand
13 - Polio and routine immunisation
14 - GAVI engagement with graduating countries

Board -2013 -Mtg -1-Doc 00a


GAVI Alliance Board Meeting
11 -12 June 2013
Starling Hotel, Geneva, Switzerland

Monday 10 June: Pre -Board meetings
Tuesday 11 June : 08. 30 -18. 15 (Board meeting Day One)
Wednesday 12 June : 08. 30 -17. 30 (Board meeting Day Two)
Document list
Number DOCUMENT
00a - Document list
00b - Agenda
01a - Declarations of interest
01b - Minutes from 4-5 December 2012
01c - Action sheet
01d - Board workplan
02a - Consent agenda: Board /Committee member appointments
02b - Consent agenda: Committee chairs and member terms: Changes to By -Laws
and Committee Charters
02c - Consent agenda: Revision to the Investment Committee Charter
02 d - Consent agenda: Board Travel Policy
02e - Consent agenda: Amendment to Programme Funding Policy
02f - Consent agenda: Internal audit reporting lines and terms of reference
02g - Consent agenda: Review of GAVI?s pilot prioritisation mechanism
03 - CEO?s report (To follow)
04 - Committee Chair reports - No paper
05 - Financial forecast
06 - Vaccine investment strategy
07 - Polio and routine immunisation
08 - Chair?s reflections on the day ? No paper
09 - Chair's overview and presentation of short film - No paper
10 - Presentation from CSOs on their activities in GAVI -eligible countries - No paper
11 - Country Programmes update (including Health and immunisation systems
strengthening)
12 - Grant application, monitoring and review
13 - Mid -term review and fundraising update
14 - IFFIm report ? No paper
15 - Risk management update
16 - Report of the internal auditor
17 - Review of decisions and actions - No paper
18 - Closing remarks and any other business - No paper
A - Annex ? Committee minutes (For information only)

Board -201 3-Mtg -1-Doc 00b


GAVI Alliance Board Meeting
11 -12 June 2013
Starling Hotel, Geneva, Switzerland

Monday 10 June : Pre -Board meetings
Tuesday 11 June : 0 8.30 -18. 15 (Board meeting Day One)
Wednesday 12 June : 0 9.00 -17.30 (Board meeting Day Two)
Quorum: 14

Agenda


UPDATED - Pre -Board Meetings ? Monday, 10 June 2013
Item Subject Room Schedule
Pre -Board meetings
? Technical Briefing Montana 10.30 -12.30
? AMC annual s takeholders ? meeting Villars 11.00 -13.00
? GAVI Do nors? meeting Saas Fee 12.00 -14.30
? GAVI Donors? consultation on revisions to GAVI
TAP and Gender Policies
Saas Fee 14. 30 -15. 30
? Developing Countries Board members meeting Montana 14.00 -16.30
? All Chairs meeting Villars 13.30 -14.30
? Governance Committe e meeting Arosa 14.45 -15.45
? Executive Committee meeting Villars 16.00 -17.00
? IFFIm Donors? Meeting Saas Fee 17.00 -18.30
? Closed Executive Session Montana 17.30 -19.00
? IFFIm Board meeting Arosa 19.30 -21. 15

Board -201 3-Mtg -1-Doc 01a 1



GAVI Alliance Board Meeting
11 -12 June 2013
Starling Hotel, Geneva, Switzerland

Monday 10 June: Pre -Board meetings
Tuesday 11 June: 0 8.30 -18.15 (Board meeting Day One)
Wednesday 12 June: 0 8.30 -17.30 (Board meeting Day Two)
Quorum: 1 4

Declarations o f interes t

Declarations

Section 5.2 of the Conflict of Interest Policy states, ?Annually, each member of the Board
(including alternate Board members and Committee delegates)...shall complete and submit
a conflict of interest form to be distributed by t he Managing Director, Law and Governance.?
The following declarations were made by members of the Board on their most recent annual
statements:
Member Organisational Interests Financial/ Personal /Advise r Int
Dagfinn H?ybr?ten, Chair None GAVI -appointed s pecial advis er
Geeta Rao Gupta, Vice Chair UNICEF GAVI -appointed special advis er
Wayne Berson None GAVI Fund Affiliate (Board)
Zulfiqar A. Bhutta Aga Khan University (Research
& Tech. Health Institutes) None
Simon Bland UK (UK/NOR/IRL) TBD
Dwight Bush None TBD
Flavia Bustreo WHO None
Robert Clay USA (AUS/JPN/KOR/USA) None
Awa Marie Coll -Seck Government of Senegal GAVI -appointed special advis er
H.R.H. the Infanta Cristina
of Spain None
?la Caixa? Foundation (Emplo yee)
Barcelona Inst. for Global Health (Board)
GAVI -appointed special advis er
Suraya Dalil Government of
Afghanistan GAVI -appointed special advis er
Mahima Datla Dev. Ctry. Vaccine Manu. Net. Biological E Limited (Employee)
Maria C. Freire None Johns Hop kins University (Family)
Ashutosh Garg None None
Gustavo Gonzalez -Canali France (FRA/EC/LUX/GER ) None
A.F.M. Ruhal Haque Government of Bangladesh GAVI -appointed special
advis er/TBD
Alan Hinman Task Force for Global Health
(CSO constituency )
Novartis (R esearch grant - Rabie s)
Merck (Imm. Workers training grant)
GAVI -appointed special advis er
Orin Levine Bill & Melinda Gates Foundation PATH (Family)

GAVI Alliance Board Meeting
4-5 December 2012
Board-2012-Mtg-3 1


GAVI Alliance Board Meeting
4-5 December 2012
Dar es Salaam, Tanzania

FINAL MINUTES

1.
Chair?s report

1.1 Finding a quorum of members present, the meetin g commenced at 9.15 local
time on 4 December 2011. Dagfinn H?ybr?ten, Board C hair, chaired the
meeting.

1.2 The Chair welcomed the Board members to Tanzani a, stating it was an
opportunity to celebrate the Alliance. It was also an opportunity to celebrate
the achievements of Tanzania, a country which WHO a nd UNICEF estimate
has a DTP coverage rate of greater than 90%. The Ch air thanked Hussein Ali
Mwinyi, Minister of Health and Social Welfare of Ta nzania for hosting the
Board meeting and the forthcoming Partners? Forum.
1.3 The Chair reported he had visited a health clin ic in Arusha the day before and
had been able to see GAVI and its implementing part ners at work. He
reminded the Board that GAVI?s major partners are t he mothers (and fathers
too) and that he had talked to them about the launc h of vaccines in Tanzania
to prevent pneumonia and diarrheal diseases. Their expressions were a
reminder that these are diseases that are part of t heir experience and that the
introduction of these life-saving vaccines offered new hope. He also reported
on his recent visit to Myanmar with colleagues from the Secretariat and
Australian and New Zealand parliamentarians.
1.4 He welcomed several new Board members and noted that there will be an
opportunity for an appreciation of departing Board members during the ?family
dinner? that evening. He also welcomed Ren? Karsent i, Chair of the IFFIm
Board, and thanked the IFFIm Board for its leadersh ip in a particularly
challenging environment.
1.5 He reported that over 500 global health and gov ernment leaders will join the
Board later in the week for the Partners? Forum. He noted that he particularly
looked forward to seeing former GAVI Fund Chair Gra ?a Machel. He
remarked that it is an important point in GAVI?s hi story. The Alliance has
promised to deliver, deliver, deliver and the Partn ers? Forum is really the first
major opportunity since the June 2011 pledging meet ing to demonstrate what
GAVI has accomplished and for stakeholders to hold GAVI accountable. He

Board -2013 -Mtg -1-Doc 01c 1



GAVI Alliance Board Meeting
11 -12 June 2013
Starling Hotel, Geneva, Switzerland

Monday 10 June: Pre -Board meetings
Tuesday 11 June: 0 8.30 -18.15 (Board meeting Day One)
Wednesday 12 June: 0 8.30 -17.30 (Board meeting Day Two)
Action sheet

Item Request Matter Responsible Status

1

4-5 Dec
2012 ; ? 3

CEO REPORT

? The Board will include Strategic Goal 2 (health
systems) as a standing and discrete item on its
forward agenda until further notice.

? The Board requested the Secretariat to provide
an explanation of changes to the coverage
baselines and targets.




Secretariat
(Berkley)


Secretariat
(Berkley ,
Schwalbe )



In Doc 11



Done (in
Annual
Progress
Report)


2

4-5 Dec
2012; ? 4

COMMITTEE CHAIR REPORTS

? The Programme and Policy Committee will
include the supply situation on its forward
workplan.


? The Governance Committee should consider,
exceptionally, the extension of the terms of key
unaffiliated Board members who would normally
not be eligible for reappointment, using the
existing flexibilities built into the By -Laws.




PPC;
Secretariat
(Khatib -
Othman)

GC ;
Secretariat
(Adams )



Done




Done

3

4-5 Dec
2012; ? 5

FINANCIAL FORECAST AND PROGRAMME
FUNDING ENVELOPE APPROVAL

Presentation of the forecast should include a clear
explanation of the actual spend compared to the
previously forecasted spend.





Secretariat
(Greene )





Done

BOA RD WORK PLAN
Graphical format

Board -2013 -Mtg -1-Doc 01d







GAVI Alliance Board Agendas
FOR BOARD DECISION
Board/Cte member appointments (Consent Agenda)
Cte chair appointments (Consent Agenda)
Vice Chair appointment (Consent Agenda)
Appointment of Independent Auditor (Consent Agenda)
Statutes and By-law changes (Consent Agenda)
Changes to Committee Charters (Consent Agenda)
Gender Policy Review (Consent Agenda)
TAP Policy Review (Consent Agenda)
Financial forecast
Grant application, monitoring and review
Business plan and budget
Vaccine investment strategy
Polio and routine immunisation
GAVI's supply chain strategy
GAVI Alliance Strategy 2016-2020
Co-financing Policy Review
Annual financial report
Risk management update
Long-term funding strategy
Country programmes update (including health and immunisation systems strengthening)
Chair rpt (Decl of Int, Mins, Acts, W kpl)
CEO report
Committee chair reports
IFFIm report
Country presentation
Review of decisions and actions
Any other business
Report of the internal auditor Information
Discussion
Decision
Decision
Discussion
Information
Information
Information
Information
N/A
June 2014
Decision
Discussion
Guidance
Guidance
Information
Discussion
Information
Decision
Decision
May 2014 December Jan-Mar 2014 April 2014
Decision
Information
Information
Decision
Information
Discussion
N/A
Discussion
Information
Information
Information
21-22 Nov Sept NoObj October
Decision
Decision
Decision
STANDING REPORTS ONCE PER YEAR
Decision
Decision
STANDING REPORTS AT EACH REGULAR MEETING
FOR BOARD DISCUSSION
Guidance
Decision
Decision
Decision
Decision
Decision
Decision