GAVI Alliance Audit and Finance Committee teleconference, 23 July 2009 FINAL MINUTES
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GAVI Alliance Audit and Finance Committee teleconference
23 July 2009

FINAL Minutes

Finding a quorum of members present
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, the meeting commenced at 10.00 Washington time on 23
July 2009. The Committee reviewed the minutes from its meeting on 28 May 200 9 (Doc #1 in the
committee pack).
DECISION
The GAVI Alliance Audit and Finance Committee:
Approved

the minutes of its meeting on 28 May 2009.
1 2010 budget process
Tony Dutson, acting CFIO, briefed the Committee on a process for constructing and vetting the
2010 GAVI Alliance budget (Doc #2). He noted some changes in the process from previous years
that were geared toward enhancing financial transparency. Discussion followed:
? It is appropriate that the Board be able to consider and endorse the size of the annual
programme budget and total expenditures . Secretariat staff and financial experts on the
Independent Review Committee (?IRC?) are now providing additional scrutiny over country
programme budgets.
? Though the Board approved a 2009 -2010 work plan budget, the Board will be asked to
review and re- approve the 2010 portion in November, as well as approve the 2010
administrative budget. In the meantime, t he Secretariat is looking internally and is working
with WHO, UNICEF and the World Bank to identify cost savings in the 2010 work plan.

2 Programme funding plan
Mr. Dutson reviewed the proposed programme budgets and near -term funding requests to support
the recommendations of the IRC New Proposals and Monitoring teams (Doc #3 a). In short, the
Secretariat intended to request that the Executive Committee endorse budgets for country- specific
programmes totalling US$ 177,874,020 and approve a financial commitment of $99,051,000 for near-
term needs. Discussion followed:
? The Board requested the Audit and Finance Committee to review the financial implications of
country programme funding requests on GAVI?s balance sheet. As such, the Committee?s
mandate is to determine whether sufficient funds are available to fulfil the commitments.
? The ?expected? expenses noted in the document are not legally binding or even promised, but
projections based on information received about country demand.
? The financial information provided to the Committee reflects an improved cash balance which is
US$ 100 million greater than that which was presented at the June 2009 board meeting. This is
due to updated financial estimates that were not yet available at the time of the June meeting.
1 Attendees are listed in Attachment A.

Programme / Policy Committee Meeting, 4 June 2008 Final Report
1?
?
Programme and Policy Committee (PPC) Meeting
4 June 2009
Washington, D.C.

Participants


Committee Members : Sissel Hodne Steen (Chair), Joan Awunyo Akaba, George Bickerstaff, John
Clemens, Suresh Jadhav, Rama Lakshminarayanan, Steve Landry, Ahmed Magan, Susan McKinney,
Jean-Marie Okwo-Bele, Olga Popova, David Salisbury (non-voting), Aldo Tagliabue

Observers: Ondrej Simek, Anahit Tadevosyan

Secretariat: Helen Evans, Nina Schwalbe, Mercy Ahun, Lisa Jacobs, Carole Presern (for HSS),
Craig Burgess (for HSS), Gian Gandhi (for Eligibility), Susie Lee

With regrets: Ashutosh Garg, Majid Al-Gunaid

Introduction and Review of Agenda


The Chair welcomed the Committee and introductions were made. She gave an overview of the
agenda and noted that the Board acknowledged the hard work of the PPC.

1. Board Meeting Review


The Chair requested feedback regarding follow up on items discussed at the Board meeting,
including expected engagement related to the Harmonising Health Systems architecture and funding
(see bullet point 1 below)

Discussion:

? Resource mobilisation strategy : Resource mobilisation will affect the eligibility task
team. This is something the eligibility task team is aware of and it is guiding the team in
eligibility criteria.
?
GAVI Alliance strategy: Concern was raised around the timeframe in shaping GAVI
Alliance strategy for 2011-2015, which will require considerable engagement from the PPC.
The Secretariat is asked to start examining this. Some process issues regarding the
development of the strategy include allowing enough time for constituency representatives
to obtain feedback from their respective colleagues and aligning priorities with SAGE.
?
Updates around confidentiality and conflict of interest policy: The Board approved a
conflict of interest policy at its meeting, with which all PPC members need to familiarise
themselves. The Governance Committee is working on a confidentiality policy for
presentation at the November Board meeting.

2. Engagement on Harmonising Health Systems Funding (Carole Presern, Craig
Burgess)
The Chair gave a brief overview of the discussion at the board meeting on HSS and noted GAVI?s
role in the global health architecture and its role in the H8. The Board overall had welcomed the