BOARD WORK PLAN
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Board -2012 -Mtg -2-Doc 01e










GAVI Alliance Board Agendas
FOR BOARD DECISION
Performance based funding
Business planing process and risk management update
Board/Cte member appointments
Cte chair appointments
Chair or Vice Chair appointment
Appointment of External Auditor
Statutes and By-law changes
Amendments to Board committee charters
GAVI and fragile states: a country by country approach
Board Travel Policy
GAVI's approach to self-procuring countries
"Use it or lose it" policy
Programme funding approvals/forecasting
Investment in a cholera stockpile
GAVI engagement in lower middle income countries
Annual financial report
Long term funding strategy
Gender Policy
Decade of Vaccines
Co-financing
Chair rpt (Decl of Int, Mins, Acts, W kpl)
CEO report
AVI update
Committee chair reports
IFFIm report
Country presentation
Review of decisions
Any other business
Report of the internal auditor
Information Information
Information
Information
Information
Discussion
Information
Information
Information
Information
Discussion
Information
Discussion
Information
Information
STANDING REPORTS ONCE PER YEAR
N/A N/A
July-Aug Sept NoObj Oct-Nov April 2013 Jan-Mar 2013 June 2013 4-5 Dec May 2013
Decision
Decision
Decision Decision
Decision
Decision
Decision
Decision
STANDING REPORTS AT EACH REGULAR MEETING
Information
Discussion
Decision
Decision
Decision
Discussion
Discussion
FOR BOARD DISCUSSION
Decision
Decision
Decision
Decision
Decision
Decision

1


Report to the
Governance Committee

Board -2012 -Mtg -2-Doc 01f
Subject : Board and Committee member appointments
Report of: Debbie Adams, M anaging Director , Law and Governance
Authored by: Kevin A. Klock, Head of Governance & Ass t Secretary
Agenda item : 01 f
Category: For Decision
Strategic goal : Alliance operatio ns

Section A: Overview

1. Purpose of the repor t

1.1 This report informs the Board of the nominations from the Governance
Committee for committee membership.

2. Recommendations

2.1 The Board is asked to appoint the following person s to the respective
committee s:
(a) Yifei Li as a member of the Audit and Finance Committee effective
immediately and until the committees are refreshed for the 2013
year.
(b) Clarisse Loe Loumou as a member of the Programme and Policy
Committee in the seat currently occupied by Joan Awunyo -Akaba
effective immediately and until the committees are refreshed for the
2013 year.
(c) Magid Al -Gunaid as a member of the Programme and Policy
Committee effective immediately and until the committees are
refreshed for the 2013 year.
(d) Jos Vandelaer as a me mber of the Programme and Policy Committee
in the seat currently occupied by Mickey Chopra effective immediately
and until the committees are refreshed for the 2013 year.
(e) Maria C. Freire as a member of the Governance Committee
effective immediately and u ntil the committees are refreshed for the
2013 year.
(f) Angela Santoni as a member of the Evaluation Advisory Committee
effective immediately and until the earlier of the end of her Board
term or 31 July 2015.
Report to the
GAVI Alliance Board
12 -13 June 2012

1


Report to the
GAVI Alliance Board

Board -2012 -Mtg -2-Doc 01g
12 -13 June 2012
Subject : Ethics and Conflict of Interest Policies
Report of: Debbie Adams, MD, Law and Governance
Authored by: Debbie Adams
Agenda item : 01g
Category: For Decision
Strategic goal : Alliance operations


Section A: Overview

1. Purpose of the repor t

1.1 This paper follows up from the Board meeting in Dhaka in November 2011 and
the request made by Board members for further time to consider the revised
Conflict of Interest and Ethics Policies. At its most recent meeting the
Governance Committee reviewed the ch anges to the policies presented to the
Board in Dhaka based on comments received from Board members. The
Governance Committee recommended the policies for Board approval.

2. Recommendations

2.1 The Governance Committee recommended that the GAVI Alliance Board:

? Approve the GAVI Alliance Ethics Policy attached to Doc 0 1g ; and

? Approve the revised GAVI Alliance Conflict of Inter est Policy attached
to Doc 01g .

3. Context

3.1 The attached report to the Governance Committee dated 14 May 2012
provides an update of the cha nges made to the proposed GAVI Alliance Ethics
Policy and the revised Conflict of Interest Policy since the Board meeting in
Dhaka and also includes track changes versions of the policies reflecting th os e
changes.

4. Next steps

4.1 In case the Board approves th e policies they will become effective on 1 July
2012 .

1


Report to the
GAVI Alliance Board

Board -2012 -Mtg -2-Doc 01h
12 -13 June 2012
Subject : Evaluation Policy
Report of: Nina Schwalbe, Managing Director, Policy & Performance
Authored by: Peter Hansen, Abdallah Bchir, Laura Stormont
Agenda item : 01h
Category: For Decision
Strategic goal : Affects all strategic goals

Section A: Overview

1. Purpose of the repor t

1.1 The purpose of this report is to seek the Board ?s approval of the revised GAVI
Alliance Evaluation Policy .

2. Recommendations

2.1 The GAVI Board Evaluation Advisory Committee (EAC) recommends that the
Board approve the Revised GAVI Evaluation Policy (Annex 1) by adopting the
following resolution:

The GAVI Alliance Board:
? Approves the Revised GAVI Allianc e Evaluation Policy attached as
Annex 1 .

3. Executive summary

3.1 The GAVI Alliance Board approved an E valuation Policy in June 2008 .1

3.2 The policy has been reviewed and revised by the EAC and is being submitted
for approval.

4. Context

4.1 In accordance with the ir charter ,2 the EAC is responsible for reviewing the
GAVI Alliance evaluation policy from time to time and recommending any
proposed changes to the Board.

1 The current policy can be found on the GAVI website or is available from the Secretariat upon request. 2 The EAC charter can be found on the GAVI website or is available from the Secretariat upon request.

1

Report to the
GAVI Alliance Board

Board -2012 -Mtg -2-Doc 02
12 -13 June 2012
Report of the Chief Executive Officer


5 June 2012
Dear Board Members,
Our Board meeting next week in Washington DC will occur around the
UNICEF/USAID Child Survival Call to Action . As you may recall, this special event
started out as an immunisation meeting around the one year anniversary of the GAVI
pledging conference, but now is much broader. We will of course attempt to use the
opportunity to highlight the important role of i mmunisation in preventing child illness
and deaths and have joined with the UN Foundation to hold a side event to celebrate
the anniversary of the pledging conference and all of the work that has gone on since
then.
Immediately after our productive Board retreat in Oslo, Dagfinn joined the
celebrations in Haiti of World Immunisation Week, and I visited Ghana for the
simultaneous launch of pneumococcal and rotavirus vaccines. Dagfinn was struck by
the intensification of a vaccination campaign against meas les, rubella and polio by
Haiti?s Ministry of Health as they also prepare for the roll out of pentavalent vaccine
later this year. For me, the excitement of people in Ghana was palpable; there?s
strong national commitment to achieve high and equitable cov erage. It was also
great to see so many members of the Alliance represented, all playing their part in
supporting Ghana in taking a giant step for its children. We will be carefully
evaluating the simultaneous introduction to see what we can learn, inclu ding whether
simultaneous introductions should be more widely encouraged.
This month, we also saw the adoption of the Global Vaccine Action Plan of the
Decade of Vaccines by the World Health Assembly. Discussion emphasised the
centrality of immunisation in publ ic health and health systems, and t he importance of
using existing mechanisms was highlighted by several member states, as was their
support for GAVI. The resolution called for progress to be assessed annually by the
WHO regional committees and th e WHA, which provides a useful opportunity to keep
vaccines as a top priority on the global health agenda.
Achieving our mission
The GAVI Progress Report for 2011 sets out what we achieved together in the first
year of the strategy period including a fu ller data picture than ever before. It shows
that we are generally on track to meet our ambitious goals ? although we will have to
work hard to overcome some of the vaccine cap acity issues discussed below.
Regardless, I think the report is a clear messag e of our shared obligation to deliver on
our existing commitments under the 2011 -2015 strategy ? our first priority. The
report has been sent to you and an animated electronic version will soon be available
on the website.

1


Report to the
GAVI Alliance Board

Board -2012 -Mtg -2-Doc 03
12 -13 June 2012
Subject : Committee Chair reports
Agenda item : 03
No paper

1


Report to the
GAVI Alliance Board

Board -2012 -Mtg -2-Doc 04
12 -13 June 2012
Subject : Financial forecast
Report of: Barry Greene, Managing Director, Finance & Operations
Authored by: Barry Greene and Tony Dutson, Senior Director,
Finance & Chief Accounting Officer
Agenda item : 04
Category: For Information
Strategic goal : Alliance operations

Section A: Overview

1. Purpose of the repor t

1.1 This paper informs the GAVI Alliance Board of the updated GAVI financial
forecast for 201 1-20 20 (Version 5.0F b).

2. Recommendations

2.1 For information only.

3. Executive summary

3.1 Th e updated GAVI financial forecast incorporates the latest demand estimates
and funding decisions taken to date . The level of resources reflects the results
of the June 2011 Pledging C onference for 2011 -2015 and an assumption for
projection purposes that direct contributions will continue at their 2012 -2014
level in subsequent years.

3.2 The financial forecast extends through 2020 to provide visibility to the Board of
GAVI?s long term expenditure and resource needs . N o funding decisions are
proposed in this paper .

3.3 The forecast indicates that while GAVI will have sufficient resources to cover
the needs of existing p rogrammes, additional resources will be needed to fully
meet estimated demand antic ipated for future programmes (through new
proposals expected in the future for currently supported vaccines ).

4. Context

4.1 See se ction C.

1


Report to the
GAVI Alliance Board

Board -2012 -Mtg -2-Doc 05
12 -13 June 2012
Subject : Report of the internal auditor
Report of: Cees Klumper, Director of Internal Audit
Authored by: Cees Klumper
Agenda item : 05
Category: For Information
Strategic goal : Affects all strategic goals

Section A: Overview

1. Purpose of the repor t

1.1 To inform the Board about Internal Audit?s activities over the past year and to
provide a summary look ahead .

2. Recommendations

2.1 This report does not contain an y recommendations for the Board. It is for
information only.

3. Executive summary

3.1 Internal Audit has reported on the following topics to management and to the
Audit and Finance Committee , since the July 2011 Board meeting:
(a) Actions being undertaken to further improve risk mitigation in GAVI?s cash
support programmes; notably, the Transparency and Accountability Team
has been strengthened and the Country Programmes department is in
the process of being restructured and its headcount increased, among
other actions;
(b) Audi t of the Country Programmes Department, which has provided further
input into the restructuring of the department;
(c) Publication of Internal Audit and investigation reports, for which a protocol
has been established with the Secretariat;
(d) Regular updates on i nvestigations into potential and actual misuse in
cash -support programmes , and their resolution in collaboration with the
affected countries ;
(e) An analysis of the relevance to GAVI of the report issued in September
2011 by the so -called High Level Review Pan el, on how the Global Fund
to Fight AIDS, Tuberculosis and Malaria (?the Global Fund?) mitigates risk
in its grant portfolio;

1


Report to the
GAVI Alliance Board

Board -2012 -Mtg -2-Doc 06
12 -13 June 2012
Subject : Amendment to the Pro gramme Funding Policy
Report of: Barry Greene, Managing Director, Finance & Operations
Authored by: Barry Greene
Agenda item : 06
Category: For Decision
Strategic goal : SG3 - Financing

Section A: Overview

1. Purpose of the repor t

1.1 This report outlines an approach, recommended by the Audit and Finance
Committee , that would streamline Board and Committee processes for
programme funding decisions and accelerate the provision of cash support to
countries . It would help to optimis e the use of Board and Committee time and
reduce the number and/or duration of meetings .

2. Recommendations

2.1 The Audit and Finance Committee recommended that the GAVI Alliance Board
approve the revised GAVI Programme Funding Policy and adopt the following
resolution:

?The GAVI Alliance Board:
Approves the revised GAVI Programme Funding Policy attached as Append ix
A to the report on the Amendment to the Program me Funding Policy, Doc 06.?


3. Executive summary

3.1 On a number of occasion s in the course of each year, the Board or Executive
Committee (EC) and the Audit and Finance Committee (AFC) engage in
funding decisions for new proposals and the extension of previously approved
proposals that have been recommended for approval by the Independent
Review Committee (IRC) as well as adjustment of funding for existing
programmes. Such decisions will be considered in eight meetings in 2012,
twice as many as in 2011. A driver of this increase is the commencement in
2012 of the ?rolling? basis for approval of Health Systems Funding Platform
(HSFP) proposals, necessitating more frequen t approval meetings throughout
each year.

1

Report to the
GAVI Alliance Board

Board -2012 -Mtg -2-Doc 07
12 -13 June 2012
Subject : Business p lanning process and r isk m anagement
update
Report of: Helen Evans, Deputy CEO
Authored by: Adrien de Chaisemartin ; Ciara Goldstein ; Claire Hugo;
Nina Schwalbe
Agenda item : 07
Category: For Decision
Strategic goal : Affects all strategic goals

Section A: Overview

1. Purpose of the repor t

1.1 In November 2010, the Board approved a 5 -year strateg y and business plan
with a 2 -year budget (2011 -2012). As the two -year period draws to a close the
GAVI Alliance will refine the business plan building on less ons learned from
2011 -2012 and develop a budget for the period 2013 -2014. The purpose of
this report is to present the priorities that will drive the definition of deliverables
and associated activities for the 2013 -20 14 period .

1.2 This report is based on consultations including one -on -one interviews with
Board members, workshops with technical staff from Board constituencies and
discu ssions within the Secretariat .

2. Recommendations

2.1 The Board is recommended to :
a) Endorse the strategic priorities for the 2013 -2014 business plan ; and
b) Request the Secretariat and partners to take these priorities into account
when preparing the business plan deliverables and budgets for 2013 -
2014 .
2.2 The Board is also requested to r eview and discuss the GAVI risks and
associated mitigation strategies.

3. Executive summary

3.1 While sustaining efforts accross all the strategic and cross -cutt ing goals as
described in section C of this report , it is recommended that the GAVI business
plan 2013 -14 will focus on the following strategic priorities :

1


Report to the
GAVI Alliance Board

Board -2012 -Mtg -2-Doc 08
12 -13 June 2012
Subject : Amendments to Statutes and By -Laws
Report of: Debbie Adams, Managing Director, Law & Governance
Authored by: Debbie Adams
Agenda item : 08
Category: For Decision
Strategic goal : Alliance operations

Section A: Overview

1. Purpose of the repor t

1.1 It was agreed at the Oslo retreat in April 2012 that the Governance Committee
would follow up on a number of suggestions and recommendations arising out
of the Board discussion on roles and responsibilities . This paper presents the
proposals for changes to the governing documents (By -Laws and Executive
Committee Charter) which arise from the stepping down of the manufacturers
from the Executive Committee, which the Governance Committee has
recommend ed to the Board for approval.

2. Recommendations

2.1 The Governance Committee recommend ed that the GAVI Alliance Board:
(a) Amend By -Laws Article 3.1.1, clause 3 as follows:
Up to eight additional Board Members (or Alternate Board Members), who shall
each be a voting member of the Executive Committee

(b) Amend By -Laws Article 3.1.2 in its entirety as follows:
The composition of the eight additional Board Members shall be as follows:
? WHO, UNICEF, and the World Bank: Two seats
? Bill & Melinda Gates Foundation: One seat
? Developing country governments: One seat
? Donor country governments: One seat
? Unaffiliated Board Members: Three seats

2.2 The Governance Committee recommended that the GAVI Alliance Board:
(a) Amend Article 3 of the Executive Committee Charter to include the
following bullet point:
Approve market and/or commercially -sensitive decisions as part of the
implementation of the supply and procurement strategy.

1


Report to the
GAVI Alliance Board

Board -2012 -Mtg -2-Doc 09
12-13 June 201 2
Subject : Chair ?s reflection on the day
Agenda item : 09
No paper