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GAVI Alliance Audit and Finance Committee Meeting

9 November 2012
AFC-2012-Mtg-04 1





GAVI Alliance Audit and Finance Committee Meeting 9 November 2012
Genev

a, Switzerland/Washington, DC, USA

FINAL MINUTES


1. Chair?s report
1

.1 Finding a quorum of members present, the meeting commenced at 17.05 Geneva time on 9 November 2012. Wayne Berson, Audit and Finance
Committee Chair, chaired the meeting.

1.2 The Chair and Gustavo Gonzalez-Canali, Programme and Policy Committee Chair, welcomed participants to the joint meeting. (PPC members joined for
the parts of the meeting recorded in sections 1, 2a, and 3 of these minutes,
and were not in attendance for sections 2b, and 4-11.)

1.3 Standing declarations of interest were tabled to the Committee (Doc 01a in the Committee pack). Shanelle Hall, attending the meeting as an observer for
UNICEF Supply Division (SD) declared her interest as UNICEF SD is a
recipient of funding under the Business Plan. ------

2. Business plan & budget 2013-2014

2
a.1 Helen Evans, Deputy CEO, presented the key programmatic aspects of the 2013-2014 Business Plan as had been discussed by the PPC at their meeting
in October. She thanked all partners for their contribution in developing the
Business Plan. Gustavo Gonzalez-Canali confirmed that the presentation
reflected accurately the discussion of the PPC.

2a.2 Barry Greene, Managing Director, Finance and Operations, presented the key budgetary aspects of the 2013-2014 Business Plan, highlighting the evolution
of expenditures, the distribution of the Business Plan budget, and the budget
evolution by partner. He indicated that there is a focus on board priorities to
reach the targets by 2015.

Discussion

 The AFC Chair expressed his particular concern with the evolution of the budget for UNICEF Supply Division (SD). The AFC is under pressure from

.......
GAVI Alliance Governance Committee Meeting
8 November 2012
Gov -2012 -Mtg -4 1




GAVI Alliance Governance Committee Meeting
8 November 2012
Teleconference


FIN AL M INUTES


1. Chair?s report

1.1 Finding a quorum of members present, the meeting commenced at
approximately 13.00 Geneva time on 8 November 201 2. Geeta Rao Gupta ,
Governance Committee Chair , chaired the meeting .

1.2 The Chair noted that the meeting was meant to have taken place in Geneva,
but that several members, including herself , had been unable to travel. This
meant the meeting needed to be conducted via teleconference across several
time zones and shortened so the Committee agreed to address the most time -
sensitive issues on the agenda . Other issues would be postpone d until the
Committee?s next meeting in 2013.

1.3 The Chair noted that the agenda reflected the continu ation of work that ha d
been on -going since the Board retreat in Oslo. Many of the agenda items
build on an inclusive dialogue that had tak en place at the May Governance
Committee meeting, June Board meeting, June all chairs meeting, September
Executive Committee meeting, and October Governance Committee meeting.

1.4 The Chair noted with approval the increase in the developing count ry
nominations and co ngratulated developing country Board members and the
Secretariat in working to achieve this.

1.5 The Chair also noted with concern that the Committee would be challenged to
maintain the gender balance that the Board and the Board Chair have worked
hard to ach ieve , given the nominations submitted. The Chair reminded the
Committee that the Guidelines on the GAVI Alliance Board Gender Balance
define the balance as a ratio of 60/40 of men and women among the Board
and alternate Board members . The Committee noted t hat i n accordance with
the guidelines , when the Board does not have a gender balance, the
Committee required constituencies to submit at least one woman and one
man to their Board and alternate seats . While it may be acceptable to submit
two men or two women so long as the overall balance is not threatened,
enough constituencies have submitted two men during this round to threaten
the balance. The Chair indicated that the Committee would need to consider
 

.......
GAVI Alliance Investment Committee Meeting
2 Nov ember 2012
Inv -2012 -Mtg -4 1




GAVI Alliance Investment Committee Meeting
2 Nov ember 2012
Teleconference


FINAL MINUTES

1. Chair?s report

1.1 Finding a quorum of members present, the meeting comm enced at 9.00 New
York time on 2 Nov ember 2012 . George W. Wellde, Jr , Investment Committee
Chair , chaired the meeting .

1.2 Standing declarations of interest were tabled to the Committee (Doc 1a in the
Committee pack). The Committee reviewed the minutes of its meeting on 11
September 2012 (Doc 1b) and its forward workplan (Doc 1c ).

Decision One

The GAVI Alliance Investment Committee :

? Approved the minutes of its meeting on 11 September 2012.

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2. Investment portfolio re view

2.1 Jeanne Shen, Chief Investment Officer, informed the Committee of the overall
investment portfolio performance for the year through September 2012 , and
provided an overview of the major asset classes in GAVI?s portfolio (Doc 02 ).
She also updated the Committee on the transition into the new asset classes
and provided an updated risk assessment and controls matrix . She also
reported on the global economic environment, returns by sector and by
manager, portfolio allocation, and contribution to mission.

Discussion

? The Committee asked what the total growth of the portfolio had been since
inception. Jeanne Shen promised to send this information to the Committee.


 

GAVI Alliance Programme and Policy Committee Meeting
16 -17 October 2

PPC -2012 -Mtg -2 1




GAVI Alliance Programme and Policy Committee Meeting
16 -17 October 2012
GAVI Alliance Offices, Geneva, Switzerland


FINAL M INUTES

1. Chair?s report

1.1 Finding a quorum of members present, the meeting commenced at 9.35
Geneva time on 16 October 2012. Gustavo Gonzalez -Canali, Programme and
Policy Committee Chair, chaired the meeting.

1.2 The Chair welcomed new members attending a PPC meeting for the first tim e
and noted that this would be Anne Schuchat?s last PPC meeting as she would
be rotating off the Board at the end of the year.

1.3 Standing declarations of interest were tabled to the Committee (Doc 01a in
the Committee pack).

1.4 The minutes of the April 2012 P PC meeting were tabled to the Committee
(Doc 01b in the Committee pack). They had already been circulated and
approved by no -objection on 7 July 2012.

1.5 The Chair reminded the PPC that the Governance Committee will be
conducting a light touch review of the PPC charter and also be looking at its
size and composition.

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2. Update from the Secretariat

2.1 Seth Berkley, CEO, gave a report from the Secretariat starting with
information on recent changes in the Secretariat. In this context he introduced
Hind Khatib -Othman, recently appointed to the position of Managing Director,
Country Programmes, and he reminded PPC members of the appointment of
Stefano Malvolti to the recently created position of Director Vaccine
Implementation. Stefano had served on the PP C as a representative of the
vaccine industry and in line with the GAVI Ethics Policy his appointment had
been subject to a waiver from the GAVI Alliance Board Chair.

2.2 The CEO informed the PPC that data quality and measurement continues to
be an issue of concern for the Secretariat. He has therefore, together with US
CDC, UNICEF, WHO and others, called for a high -level summit to ensure that
all partners are focused on the critical goal of improving data quality.
 

GAVI Alliance Programme and Policy Committee Meeting
16 -17 October 2

PPC -2012 -Mtg -2 1




GAVI Alliance Programme and Policy Committee Meeting
16 -17 October 2012
GAVI Alliance Offices, Geneva, Switzerland


FINAL M INUTES

1. Chair?s report

1.1 Finding a quorum of members present, the meeting commenced at 9.35
Geneva time on 16 October 2012. Gustavo Gonzalez -Canali, Programme and
Policy Committee Chair, chaired the meeting.

1.2 The Chair welcomed new members attending a PPC meeting for the first tim e
and noted that this would be Anne Schuchat?s last PPC meeting as she would
be rotating off the Board at the end of the year.

1.3 Standing declarations of interest were tabled to the Committee (Doc 01a in
the Committee pack).

1.4 The minutes of the April 2012 P PC meeting were tabled to the Committee
(Doc 01b in the Committee pack). They had already been circulated and
approved by no -objection on 7 July 2012.

1.5 The Chair reminded the PPC that the Governance Committee will be
conducting a light touch review of the PPC charter and also be looking at its
size and composition.

------

2. Update from the Secretariat

2.1 Seth Berkley, CEO, gave a report from the Secretariat starting with
information on recent changes in the Secretariat. In this context he introduced
Hind Khatib -Othman, recently appointed to the position of Managing Director,
Country Programmes, and he reminded PPC members of the appointment of
Stefano Malvolti to the recently created position of Director Vaccine
Implementation. Stefano had served on the PP C as a representative of the
vaccine industry and in line with the GAVI Ethics Policy his appointment had
been subject to a waiver from the GAVI Alliance Board Chair.

2.2 The CEO informed the PPC that data quality and measurement continues to
be an issue of concern for the Secretariat. He has therefore, together with US
CDC, UNICEF, WHO and others, called for a high -level summit to ensure that
all partners are focused on the critical goal of improving data quality.
 

.......
GAVI Alliance Governance Committee Meeting
3 October 2012
Gov -2012 -Mtg -3 1




GAVI Alliance Governance Committee Meeting
3 October 2012
Teleconference


FINAL M INUTES


1. Chair?s report

1.1 Finding a quorum of members present, the meeting commenced at 16.00
Geneva time on 3 October 201 2. Geeta Rao Gupta , Governance Committee
Chair , chaired the meeting .

1.2 Standing declarations of interest were tabled to the Committee (Doc 1a in the
Committee pack). The Committee also noted the minutes of its meeting on 14
May 2012 (Doc 1b) and that they were approved by no -objection on 7 July
2012. Alan Hinman noted an error on the declarations of interest form and in
the minutes, in that his institution had received a grant from Novartis to
research Rabies vaccine, and not Measles vaccine. Siv Cathrine Moe
indicated she would submit her conflict of interest form shortly.

1.3 The Committee reviewed its action sheet (Doc 1 c) and its forward workplan
(Doc 1 d). The Chair no ted that Alan Hinman agreed to postpone the
discussion on the possibility of a representative from the civil society
organi sation (CSO) constituency joining the Executive Committee until May
2013. Also, t he Chair pointed out that the Executive Committee asked the
Governance Committee to discuss changes to the Ethics Policy on hiring
former committee delegates into the Secretariat and the By -Law provisions on
term limits; these will be discussed at the Comm ittee?s November 2012
meeting.

1.4 Finally, the Chair proposed to the Committee a process to appoint the next
Board Chair. She reminded the Committee of Dagfinn H?ybr?ten?s letter
copied to the Board indicating his interest in reappointment. He had also
noted that the Nordic Council of Ministers, which had recently appointed him
as Secretary General, would allow him adequate time and travel to fulfil his
GAVI responsibilities. The Governance Committee Chair understood that
there is strong support for his candi dacy among the Board members , and was
aware of no other interest to run for Board Chair . As such, she planned to
handle the appointment in an uncontested manner at the November 2012
meeting. The Committee agreed with this approach.

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