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GAVI Alliance Governance Committee Meeting
7 May 2013
Gov -2013 -Mtg -2 1




GAVI Alliance Governance Committee Meeting
7 May 201 3
Washington, DC USA


FIN AL M INUTES


1. Chair?s report

1.1 Finding a quorum of members present, the meeting commenced at 11. 25
Washington time on 7 May 201 3. Geeta Rao Gupta , Governance Committee
Chair , chaired the meeting .

1.2 Standing declarations of interest were tabled to the Committee (Doc 1a in the
Committee pack). The Committee also reviewed the minutes of its meeting on
20 March 2013 (Doc 1b ).

1.3 The Committee reviewed its action sheet (Doc 1 c). Debbie Adams, Managing
Director, Law and Governance and Secretary to the Bo ard informed the
Committee that in response to the Committee?s wish that the GAVI Alliance?s
governance practices should become more environmentally friendly , Board
and committee packs would no longer be available in paper form. Board
members needing the materials at a Board meeting would be able to collect a
USB stick and the gove rnance team was exploring tablet applications for
viewing and marking up documents . In response to a request, the Secretary
agreed that the governance team would provide light instructions for using
any recommended tablet apps.

1.4 The Committee reviewed its forward workplan (Doc 1d ). The Chair suggested
that the Committee meet on 10 June to consider nominations for PPC Chair,
given Gustavo Gonzalez -Canali?s recent decision to step down. The
Committee agreed, and the Chair requested that the Secretary circul ate a
note to the Board requesting expressions of interest in - and nominations for -
the position.

1.5 The Chair provided some reflections on the Board?s discussion on
governance matters at its recent retreat. Noting the Alliance ?s public -private
partnership m odel , she emphasized the need to have a structure that brought
the nimbleness of the charity/corporate world together with the coordination
and inclusiveness across diverse stakeholder groups embodied in multilateral
organizations . She noted that the GAVI Alliance was considered to be a high
performing global health partnership , and that any changes to the governance
structure or processes should positively affec t the culture of the Board and its
 

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GAVI Alliance Programme and Policy Committee Meeting
16 -17 October 2

PPC -2013 -Mtg -1 1




GAVI Alliance Programme and Policy Committee Meeting
29 -30 April 2013
GAVI Alliance Offices, Geneva, Switzerland


FINAL MINUTES

1. Chair?s report

1.1 Finding a quorum of members present, the meeting commenced at 09.35
Geneva time on 29 April 2013 . Gustavo Gonzalez -Canali, Programme and
Policy Committee Chair, chaired the meeting.

1.2 The Chair welcomed new members attending a PPC meeting for the first time .

1.3 Standing declarations of interest were tabled to the Committee (Doc 01a in
the Committee pack).

1.4 The minutes of the October 2012 PPC and the November 2012 Joint
AFC/PPC meeting were tabled to the Committee (Doc s 01b and 01c in the
Committee pack). They had already been circulated and approved by no -
objection on 28 December 2012 and 7 March 2013 respectively .

1.5 The Chair informed the PPC that as he would be leaving his current position
at the French Ministry of Foreign Affairs in August 2013 he had informe d the
Board Chair and Vice Chair that he would be stepping down as Chair of the
PPC. The Board Chair has asked him to remain in the position until his
successor has been appointed by the Board. It is hoped that the process to be
put in place shortly will e nable this appointment to be made by the Board at its
meeting in June 2013.

1.6 PPC members expressed their appreciation for Dr Gonzalez -Canali ?s work as
Chair of the Committee over the years.

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2. Update from the Secretariat

2.1 Seth Berkley, CEO, gave a report from the Secretariat . He set the context by
inform ing the Committee that GAVI, during its first 12 years, had provided
over 1 billion doses of vaccines through 151 launches and for 6 different
product antigens. In 2013 alone GAVI will provide over half a billion doses ,
there will be 47 -60 launches and the introduction of 3 new antigen products.
This is possible due to the unprecedented work of all Alliance partners.

 

.......
GAVI Alliance Investment Committee Meeting

GAVI Alliance Investment Committee Meeting
26 April 2013
Inv -2013 -Mtg -2 1




GAVI Alliance Investment Committee Meeting
26 April 201 3
Teleconference


FINAL MINUTES

1. Chair?s report

1.1 Finding a quorum of members present, the meeting commenced at 8.30 New
York time on 26 April 201 3. George W. Wellde, Jr , Investment Committee
Chair , chaired the meeting .

1.2 Standing declarations of interest were tabled to the Committee (Doc 1a in the
Committee pack). The Committee reviewed the minutes of its meeting on 19
February 2013 (Doc 1b) , noting they had been approved on 2 April 2013. The
Committee also reviewed its action sheet (Doc 1c) and its forward workplan
(Doc 1d ).

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2. Investment portfolio review

2.1 Jeanne Shen, Chief Investment Officer, informed the Committee of the overall
investment portfolio performance for the first quarter o f 2013 (Doc 2). She
reviewed the overall macroeconomic environment ; GAVI?s asset allocations of
returns to benchmarks . She also reported on risk management; manager ,
regional, and sector allocation ; equity ; peer comparisons ; contribution to
mission ; credit quality ; and new strategies.

Discussion

? The Committee spent particular time discussing asset allocation with regard to
fixed income duration. As part of this discussion, it considered GAVI?s cash
needs and programme expenditures over the next 12 -24 mon ths. As such, the
Committee requested Jeanne Shen to work with Angeles Investment Advisors
to review portfolio guideline for additional flexibility .

? The Committee conferred on one investment managers that the Secretariat
had put on watch and their potent ial impact on the portfolio. After discussion,
the Committee noted the Secretariat intent to reallocate some funds into
different investments .

 

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GAVI Alliance Audit and Finance Committee Meeting
22 April 2013
AFC -2013 -Mtg -02 1




GAVI Alliance Audit and Finance Committee Meeting
22 April 201 3
Washington /Geneva


FINAL M INUTES

1. Chair?s report

1.1 Finding a quorum of members present, the meeting commenced at 8.30
Washington time on 22 April 2012 . Wayne Berson, Audit and Finance
Committee Chair, chaired the meeting.

1.2 Standing declarations of interest were tabled to the Committee (Doc 1a in the
Comm ittee pack). The Committee reviewed the minutes of its meeting on 5
February 201 2 (Doc 1b ). In addition, t he Committee reviewed its action sheet
(Doc 1 c) and its forward workplan (Doc 1 d).

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2. 2012 audit strategy and calendar

2.1 Pierre -Henri Pingeon and Karina Vartanova from GAVI? s external auditor
KPMG outlined their plan for the audit of the 201 2 Annual Financial Report
(Doc 2 a). They highlighted the purposes and obj ectives of the audit , key dates
and deliverables, key audit areas, and risks . They also reviewed
independence and materiality thresholds, and confirmed KPMG will be
working closely with the internal audit and TAP teams in addition to the
finance team.

2.2 Following that, Louis Mkanganwi reviewed the 2012 audit calendar (Doc 2b).
He reported that both the unwinding of the GAVI Fund Affiliate (GFA) and the
discussions between IFFIm and the World Bank regarding IFFIm?s swaps
exposure would be occurring concurrently with the 2 012 audit. He mentioned
that both these matters impact the 2012 financials, but he currently did not
expect either matter to hinder or delay the audit.

Discussion

? In response to questions from the Chair, Louis Mkanganwi confirmed he was
comfortable with KPMG?s audit strategy and KPMG confirmed that there were
no foreseeable issues.

 

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