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GAVI Alliance Investment Committee Meeting

GAVI Alliance Investment Committee Meeting
26 April 2013
Inv -2013 -Mtg -2 1




GAVI Alliance Investment Committee Meeting
26 April 201 3
Teleconference


FINAL MINUTES

1. Chair?s report

1.1 Finding a quorum of members present, the meeting commenced at 8.30 New
York time on 26 April 201 3. George W. Wellde, Jr , Investment Committee
Chair , chaired the meeting .

1.2 Standing declarations of interest were tabled to the Committee (Doc 1a in the
Committee pack). The Committee reviewed the minutes of its meeting on 19
February 2013 (Doc 1b) , noting they had been approved on 2 April 2013. The
Committee also reviewed its action sheet (Doc 1c) and its forward workplan
(Doc 1d ).

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2. Investment portfolio review

2.1 Jeanne Shen, Chief Investment Officer, informed the Committee of the overall
investment portfolio performance for the first quarter o f 2013 (Doc 2). She
reviewed the overall macroeconomic environment ; GAVI?s asset allocations of
returns to benchmarks . She also reported on risk management; manager ,
regional, and sector allocation ; equity ; peer comparisons ; contribution to
mission ; credit quality ; and new strategies.

Discussion

? The Committee spent particular time discussing asset allocation with regard to
fixed income duration. As part of this discussion, it considered GAVI?s cash
needs and programme expenditures over the next 12 -24 mon ths. As such, the
Committee requested Jeanne Shen to work with Angeles Investment Advisors
to review portfolio guideline for additional flexibility .

? The Committee conferred on one investment managers that the Secretariat
had put on watch and their potent ial impact on the portfolio. After discussion,
the Committee noted the Secretariat intent to reallocate some funds into
different investments .

.......
GAVI Alliance Investment Committee Meeting
24 July 2013
Inv -2013 -Mtg -3 1




GAVI Alliance Investment Committee Meeting
24 July 201 3
New York, NY, USA


FINAL MINUTES

1. Chair?s report

1.1 Finding a quorum of members present, the meeting commenced at 8.35 New
York time on 24 July 201 3. George W. Wellde, Jr , Investment Committee
Chair , chaired the meeting .

1.2 Standing declarations of interest were tabled to the Committee (Doc 1a in the
Committee pack). The Committee reviewed the minutes of its meeting on 26
April 2013 (Doc 1b), its action sheet (Doc 1c) and its forward workplan (Doc
1d ).

Decision One

The GAVI Alliance Investment Committee :

? Approved the minutes of its meeting on 26 April 201 3.

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2. Investment portfolio re view

2.1 Jeanne Shen, Chief Investment Officer, informed the Committee of the overall
investment portfolio performance year -to -date and for the second quarter of
2013 specifically ( Doc 2 ). She also reviewed the major asset classes in
GAVI?s portfolio and re port ed on key macro risks ; asset allocation ; returns ;
manager allocation ; peer comparisons ; credit quality ; and contribution to
mission .

Discussion

? The Committee noted that the two newest a sset classes to the portfolio are at
or very close to the ir permitted targets in the Investment Policy Statement of
15% each . The Committee also noted it will continue to report from time to
time to the Board on changes to the asset allocation, investments goals and
objectives , consistent with its Board -approved Charter .

GAVI Alliance Programme and Policy Committee Meeting
16 -17 October 2

PPC -2012 -Mtg -2 1




GAVI Alliance Programme and Policy Committee Meeting
16 -17 October 2012
GAVI Alliance Offices, Geneva, Switzerland


FINAL M INUTES

1. Chair?s report

1.1 Finding a quorum of members present, the meeting commenced at 9.35
Geneva time on 16 October 2012. Gustavo Gonzalez -Canali, Programme and
Policy Committee Chair, chaired the meeting.

1.2 The Chair welcomed new members attending a PPC meeting for the first tim e
and noted that this would be Anne Schuchat?s last PPC meeting as she would
be rotating off the Board at the end of the year.

1.3 Standing declarations of interest were tabled to the Committee (Doc 01a in
the Committee pack).

1.4 The minutes of the April 2012 P PC meeting were tabled to the Committee
(Doc 01b in the Committee pack). They had already been circulated and
approved by no -objection on 7 July 2012.

1.5 The Chair reminded the PPC that the Governance Committee will be
conducting a light touch review of the PPC charter and also be looking at its
size and composition.

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2. Update from the Secretariat

2.1 Seth Berkley, CEO, gave a report from the Secretariat starting with
information on recent changes in the Secretariat. In this context he introduced
Hind Khatib -Othman, recently appointed to the position of Managing Director,
Country Programmes, and he reminded PPC members of the appointment of
Stefano Malvolti to the recently created position of Director Vaccine
Implementation. Stefano had served on the PP C as a representative of the
vaccine industry and in line with the GAVI Ethics Policy his appointment had
been subject to a waiver from the GAVI Alliance Board Chair.

2.2 The CEO informed the PPC that data quality and measurement continues to
be an issue of concern for the Secretariat. He has therefore, together with US
CDC, UNICEF, WHO and others, called for a high -level summit to ensure that
all partners are focused on the critical goal of improving data quality.

Programme / Policy Committee Meeting, 4 June 2008 Final Report
1?
?
Programme and Policy Committee (PPC) Meeting
4 June 2009
Washington, D.C.

Participants


Committee Members : Sissel Hodne Steen (Chair), Joan Awunyo Akaba, George Bickerstaff, John
Clemens, Suresh Jadhav, Rama Lakshminarayanan, Steve Landry, Ahmed Magan, Susan McKinney,
Jean-Marie Okwo-Bele, Olga Popova, David Salisbury (non-voting), Aldo Tagliabue

Observers: Ondrej Simek, Anahit Tadevosyan

Secretariat: Helen Evans, Nina Schwalbe, Mercy Ahun, Lisa Jacobs, Carole Presern (for HSS),
Craig Burgess (for HSS), Gian Gandhi (for Eligibility), Susie Lee

With regrets: Ashutosh Garg, Majid Al-Gunaid

Introduction and Review of Agenda


The Chair welcomed the Committee and introductions were made. She gave an overview of the
agenda and noted that the Board acknowledged the hard work of the PPC.

1. Board Meeting Review


The Chair requested feedback regarding follow up on items discussed at the Board meeting,
including expected engagement related to the Harmonising Health Systems architecture and funding
(see bullet point 1 below)

Discussion:

? Resource mobilisation strategy : Resource mobilisation will affect the eligibility task
team. This is something the eligibility task team is aware of and it is guiding the team in
eligibility criteria.
?
GAVI Alliance strategy: Concern was raised around the timeframe in shaping GAVI
Alliance strategy for 2011-2015, which will require considerable engagement from the PPC.
The Secretariat is asked to start examining this. Some process issues regarding the
development of the strategy include allowing enough time for constituency representatives
to obtain feedback from their respective colleagues and aligning priorities with SAGE.
?
Updates around confidentiality and conflict of interest policy: The Board approved a
conflict of interest policy at its meeting, with which all PPC members need to familiarise
themselves. The Governance Committee is working on a confidentiality policy for
presentation at the November Board meeting.

2. Engagement on Harmonising Health Systems Funding (Carole Presern, Craig
Burgess)
The Chair gave a brief overview of the discussion at the board meeting on HSS and noted GAVI?s
role in the global health architecture and its role in the H8. The Board overall had welcomed the

Programme / Policy Committee Meeting, 1-2 October 2009 Final Report
1?
?
Programme and Policy Committee (PPC) Meeting
1-2 October 2009
Geneva

Participants

PPC members
Sissel Hodne Steen (Chair), Joan Awunyo-Akaba, George Bickerstaff, Ashutosh Garg, Mickey
Chopra, Majid Al-Gunaid, Suresh Jadhav, Rama Lakshminarayanan, Steve Landry, Susan McKinney,
Jean-Marie Okwo-Bele, Olga Popova, David Salisbury (non-voting)

Observers
Ondrej Simek
Jos Vandelaer

Secretariat
Helen Evans, Nina Schwalbe, Mercy Ahun, Lisa Jacobs, Gian Gandhi, Carole Presern (for HSS),
Craig Burgess (for HSS), Pooja Mall (for workplan), Joelle Tanguy (for prioritisation and resource
allocation), Ulf Herzer (for prioritisation and resource allocation)

With Regrets
Aldo Tagliabue, John Clemens

1. Eligibility Policies

Eligibility Task Team Chair Rama Lakshminarayanan introduced the topic and GAVI Senior Policy
Programme Manager Gian Gandhi explained to the Committee the process, analysis, conclusions
and recommendations of the Task Team. Discussion followed:

? Members agreed that GAVI needed to improve eligibility policies using simple and transparent
metric that will be updated regularly and available from a third party standardised source that is
comparable across countries, and has good data coverage across countries.
? On the issue of whether GAVI should focus on the poorest countries or the poorest people, the
PPC reinforced their recommendation of June 2009. Some PPC members expressed concern
about the numbers of unimmunised children in countries that may not meet national poverty
indicators but have impoverished regions in which children are being underserved by the health
system. However, in conclusion, members agreed that data at subnational levels is not
sufficiently robust to allow for subnational support by GAVI and it is the responsibility of
governments to allocate adequate resources to health and work towards equity within their own
countries. The PPC recommended that the rationale for this recommendation be well explained
in the paper for the Board.
? The Committee was split quite evenly on the question of whether to raise the GNI threshold for
2011 to US$1500, which adjusts the previous threshold of US$1000 in 2003 for inflation thereby
keeping it constant in real terms; or to raise it to $US2000 which keeps the size of the total birth
cohort largely consistent with the one that exists for the current 72 countries as defined using the
threshold of US$1000 in 2003 terms. Issues of GAVI?s commitment to reach the MDGs and
the potential effects on procurement were discussed.

Programme and Policy Committee Meeting 2 February 2009
Meeting Report

Attendance:
PPC members
Sissel Hodne Steen (chair)
George Bickerstaff, Okwo Bele, Ashutosh Garg , Suresh Jadhav, Rama Lakshminarayanan, Steve
Landry, Susan McKinney, Olga Popova, Aldo Tagliabue

Nonvoting expert participant
David Salisbury

Secretariat
Nina Schwalbe, Lisa Jacobs, Hostencia Esua (other attendees noted in agenda)

Regrets
Majid Al-Junaid, Joan Awunyo-A kaba, John Clemens, Ahmed Megan

Working procedures


Sissel Hodne Steen led a discussion on the role of and working procedures for the committee.
? The PPC Charter forms the basis for PPC?s work. The PPC is a standing\
committee of the Board
and therefore an instrument for the Board and reports to the Board. Only in few occasions will it
report to the EC (when policy issues of urgency or at the specific request of the EC/Board).
? A question about the role of PPC in programme ov ersight was raised and PPC?s relationship to
the IRC.
? The PPC also raised concerns about strengthening the accountability and oversight of the IRC.
This should be explored with the Governance Committee.
? PPC members agreed to play an active role between meetings, including leading task teams
preparing for the Board meetings.
? The question about the need for a vice-chair was raised, but this was deferred until the committee
had more clarity about the work load.
? The committee aims to work by consensus, but when there is dissention the minority opinions
will be recorded and reported to the Board.
? The committee will meet face to face 4 times per year with 2 day meetings and by telecon in
between only as necessary.
? PPC will consider asking the Chair of the IRC to participate in its meeting when required.
? The agenda will be set by the PPC chair in c onsultation with the GAVI Secretariat, based on
directions from the Board, the PPC members, and other partners and stakeholders.
? The Secretariat should aim to have meeting materials distributed 2 weeks in advance of the
meetings, and in hard copy if requested by committee members. Hard copies of presentations
should be made available at the meeting and in electronic format afterwards.
? The Secretariat should insure that papers or guid ance sought to the PPC clearly articulate decision
points to be taken by the PPC and a recommend ation from the Secretariat where appropriate.

Programme / Policy Committee Meeting, 15-16 April 2009 Final Report
1?
?
Programme and Policy Committee (PPC) Meeting
15-16 April 2009

Participants:

PPC members
Sissel Hodne Steen (Chair), Joan Awunyo-Akaba, George Bickerstaff, Ashutosh Garg, Majid Al-
Gunaid, Suresh Jadhav, Rama Lakshminarayanan, Steve Landry, Ahmed Magan, Susan McKinney,
Jean-Marie Okwo-Bele, Olga Popova, Aldo Tagliabue

Secretariat
Mercy Ahun, Hostencia Esua, Lisa Jacobs, Nina Schwalbe and other attendees as noted in agenda

With Regrets
John Clemens

Reflection on Board Retreat:
The Chair gave an overview of the Board retreat and summarized points relevant to the PPC on data
and immunization support services (ISS), future challenges, co-financing, partnership, the funding
model and eligibility.

Discussion:
? Regarding co-financing, GAVI should consider their ?exit strategy? and the need for further
vaccine price reduction to facilitate country ownership. GAVI should also put pressure on
countries with potential ability to pay for vaccines, such as India.

? There should be transparency in data review regarding ISS. The potential of civil society
organizations (CSOs) engagement in monitoring data validity should be reviewed as well as
the effectiveness of the CSO support window to date.

? There were questions raised on how the MDGs should guide GAVI work as well as GAVI?s
future role in health systems strengthening (further discussion on health systems
strengthening (HSS) took place later in the agenda).

Action items:
? While waiting for the evaluation of the CSO window in 2010, the secretariat should move
forward with making changes based on experience to date. The PPC should be kept
informed of these changes.

GAVI In-Kind Donations Policy Revision (Gian Gandhi)
Gian Gandhi presented a draft donation policy recommending that in principle, GAVI would not
accept in-kind donations of vaccines or other health products, however may consider in-kind
donations of vaccines under exceptional circumstances (e.g. shortages, stockpiles). It also
recommended that GAVI would consider in-kind donations of non-health goods and services (e.g.
computers, consulting) on a case-by-case basis.

Programme and Policy Committee Teleconference 17 February 2009 Meeting Report

Attendees:
PPC members
Sissel Hodne Steen (chair)
George Bickerstaff, Okwo Bele, Suresh Jadhav, Steve Landry, Susan McKinney, Olga Popova, Aldo
Tagliabue, Majid Al-Junaid, John Clemens, Ahmed Magan

Secretariat
Alice Albright, Hostencia Esua, Ulf Herzer, Ma rc Hofstetter, Lisa Jacobs, Pooja Mall, Nina
Schwalbe

Regrets
Rama Lakshminarayanan, Joan Awunyo-Akaba, Ashutosh Garg

Background
Following the Programme / Policy Committee (PPC ) meeting on 2 February, the Secretariat
compiled additional documentation to aid the PPC to make a decision about the 26 outstanding
activities to be carried out by WHO and UNIC EF within the framework of the GAVI Alliance
Work Plan 2009-2010.

Discussion
? The PPC members commended the Secretariat and Partners on the excellent quality of the
documents and preparatory work.
? The PPC members stressed the importance of finding appropriate ways to enhance GAVI?s
ability to monitor progress for work plan acti vities. Suggestions included more concrete
milestones, quarterly reporting, and specificity around activity descriptions.
? The PPC members reiterated the need to develop principles by which decisions could be made in
future.

Action items
? The Secretariat will clarify questions related to the WHO work plan activity on vaccine
prequalification.

Decisions
a) Based on additional information provided by WHO, UNICEF and the Secretariat, the PPC
recognised that the outstanding 26 activities are critical to immunisation; furthermore the PPC
considered that stopping funding for these specific activities would potentially be disruptive and
have a negative impact on the successful impl ementation of the 2007-2010 Alliance Strategy.
Therefore for 2009 and 2010, these activities should be funded by GAVI so as not to create a risk
that critical functions are not funded.
Specifically,
? Funding for 2009 activities USD 10,585,510 (of which USD 8,311,760 for WHO and USD
2,273,750 for UNICEF) should be tran sferred to WHO/UNICEF immediately.

AFC -2013 -Mtg -4a 1 PPC -2013 -Mtg -2a



GAVI Alliance Audit and Finance Committee &
Programme and Policy Committee Joint Meeting
10 October 2013
Geneva, Switzerland/Washington, DC, USA

FINAL M INUTES

Chair?s report 1
1.1 Finding a quorum of members present, the meeting commenced at 16.00
Geneva time on 10 October 2013. Wayne Berson, Audit and Finance
Committee Chair, chaired the meeting by phone from Washington .
1.2 Wayne Berson and Richard Sezibera , Programme and Policy Committee
Chair, welcomed participants to the joint meeting . Standing declarations of
interest for both committees were tabled to all participants. (Docs 01a an d
01b in the pack distributed to each committee ). Dirk Gehl, Audit and
Finance Committee delegate, noted that he recently accepted an
appointment to join the Secretariat but had not yet started. Wayne Berson
noted he had agreed prior to the meeting that Dirk Gehl could attend the
entire meeting.
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Business plan & budget 2013 -2014 2
2.1 In 2012, the Board approved a two -year business plan and budget
including annual deliverables, activities, and budgets for 2013 and 2014
for all GAVI implementing p artners and for the Secretariat (Doc 2). Based
on experience to date, including pr ogress against the deliverables, a
deepened understanding of the challenges and evolving risks in 2013 ,
Helen Evans, Deputy CEO, proposed some slight adjustments in order to
achieve the programme objectives and yearly deliverables approved in
2012. These a djustments have been made in close consultation with
funded partners. Barry Greene, Managing Director of Finance and
Operations, highlighted the key budgetary aspects of the proposal.
Discussion
? Committee members observed a modest decrease in the forecast for
programme expenditures for 2014 , compared to the corresponding
amount forecast a year ago , due mainl y to updated assumptions on

EAC -201 7-Mtg 05 PPC -201 7-Mtg 02
1




Joint Meeting
Gavi Alliance Evaluation Advisory Committee
G avi Alliance Programme and Policy Committee
25 October 2017
Gavi Alliance Offices, Geneva, Switzerland


1. Chair?s Welcome

1.1 The meeting commenced at 14.05 Geneva time on 25 October 2017 . Rob Moodie,
Evaluation Advisory Committee ( EAC ) Chair , and Richard Sezibera, Programme
and Policy Committee ( PPC Chair ), co -chaired the meeting .

1.2 The Co -chair s welcomed participants to this first joint meeting of the EAC and the
PPC and Committee members introduced themselves.

1.3 Seth Berkley, CEO, highlighted the importance of this meeting in the context of the
importance for Gavi of working within a learning and data -drive n culture and
subsequently ensuring that the outcomes of Gavi?s evaluation work are used to
inform the programmatic and policy recommendations being considered by the
PPC.

1.4 The Co -chairs gave a brief pre sentation on the roles and responsibilities of their
respective Committees as outlined in the ir Committee Charters.

1.5 Standing declarations of interest were tabled to the Committee (Doc s 01a and 01b
in the meeting pack).

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2. Monitoring & Evaluation to drive results in the 2016 -2020 strategy

2.1 The EAC Chair chaired this session.

2.2 Hope Johnson, Director, Monitoring & Evaluation, introduced this item, referring to
Gavi?s 2016 -2020 Monitoring & Evaluation (M&E) Framework, which comprise s a
number of different tools and strategies with the aim of strengthening
accountability, fostering learning and catalysing data strengthening.

2.3 She provided information on the overall approach which focuses on four areas:
strategy policy and programme dev elopment; planning; implementation and
monitoring; and lessons learnt and course correction .

Minutes

EAC -201 8-Mtg -5 PPC -201 8-Mtg -2
1




Joint Meeting
Gavi Alliance Evaluation Advisory Committee
G avi Alliance Programme and Policy Committee
17 October 2018
Gavi Alliance Offices, Geneva, Switzerland


1. Chair?s Welcome

1.1 The meeting commenced at 14.0 6 Geneva time on 17 October 2018 . Rob Moodie,
Evaluation Advisory Committee ( EAC ) Chair, and Richard Sezibera, Programme
and Policy Committee ( PPC Chair ), co -chaired the meeting .

1.2 The Co -chairs gave a brief introduction to the meeting, highlighting that Gavi is
entering a critical period as it gears up for the mid -ter m review (MTR) of the current
strategy and starts preparing for the next strategy, Gavi 5.0.

1.3 Standing declarations of interest were tabled to t he Committee (Docs 01a and 01b
in the meeting pack).

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2. Evolution of Gavi?s Monitoring & E valuation Function and Future Directions

2.1 Hope Johnson, Director, Monitoring & Evaluation (M&E), introduced this item by
presenting an overview of the evolution of Gavi?s M&E function.

2.2 She presented Gavi?s 2016 -2020 M&E Framework, which comprise s a number of
different tools and strategies with the aim of strengthening accountability, fostering
learning and catalysing data strengthening , and used the example of Niger to
demonstrate how this framework works in practice .

2.3 She shared information to illustrate the importance of apply ing an M&E lens at the
design phase of Gavi programmes, as well as how an M&E lens can been applied
prospectively to programmes and acti vities in order to identify challenges in a
timely manner and address them proactively to improve programme
implementation.

2.4 Dr Johnson presented key findings from various reviews of aspects of the M&E
function, as well as information on potential future d irections for M&E activities for
Gavi.

Minutes

GAVI Alliance Programm e and Policy Committee Meeting, 3 -4 March 2011 FINAL M INUTES

PPC-2011 -Mtg -1 1




GAVI Alliance Programme and Policy Committee Meeting
3-4 March 2011
Geneva, Switzerland


FINAL MINUTES

1. Chair?s report

Finding a quorum of members present, the meeting commenced at 9.15 Geneva
time on 3 March 2011. Gustavo Gonzalez -Canali , Programme and Policy
Committee Chair chaired the meeting.

In accordance with the Conflict of Interest Policy, standing declarations of interest
were tabled to the Committee so that any potential interests in the matters to be
discussed could be transparent and addressed in compliance with the Policy. (Doc
#1a in the Committee pack).

The Chair noted that he would enforce a strict policy on attendance of observers,
particularly given the size of the Committee. Observers would generally be
approved only when necessary to provide guidance on a given subject.

T he Committee reviewed the minutes of its meeting on 21-22 October 2010 (Doc
#1b). Helen Rees, who was appointed as an expert advisor to the Committee,
requested her listing in the attendee list to be updated to reflect that she is a non-
voting member participating in her capacity as Chair of SAGE. The Committee
agreed with the request.


Decision One
The GAVI Alliance Programme and Policy Committee moved to:

? Approve

the minutes of its meeting on 21-22 October 2010.

The Committee reviewed the forward workplan of its activity (Doc #1c). The Chair,
with assistance from the Secretariat will keep this document up to date on a rolling
12-month basis. The workplan should help all committee members stay informed
about future agendas and provide input into agendas as needed.

T he Chair provided an overview of decisions taken by the Board during its meeting in
Kigali on 30 November -1 December 2010, noting in particular its choice to revert to
the 50% DTP coverage filter for the next application round only. He also noted
specific requests to the Committee which came out of the Kigali board meeting and
his proposed approach for addressing each of them in due course.